Administrative Assistant PMSS - Edmonton
As part of the Post Majority Support Services program, the Administrative Assistant will provide administrative support and professional assistance to the Post Majority Support Services team in the daily operations of the Edmonton office: including acting as a liaison and coordinator for the Supervisor with staff and community. The Administrative Assistant reports directly to the Supervisor to ensure the efficient and effective administration of the program’s daily operations of the office.
Roles and Responsibilities
- Work Closely with management to support efficient workflow of program processes.
- Provide direct support to the Program Managers on all administrative and operational matters of the office including program delivery.
- Oversee and manage multiple projects to ensure timely completion.
- Prepare and submit timely reports and updates to the Supervisor.
- Prepare presentations and briefs.
- Prioritize and oversee business meetings, projects, business initiatives, off-site team activities, and event planning.
- Assist in addressing issues of a highly confidential nature in a professional and discrete manner.
- Identify potential operational issues and suggests responses on an on-going basis.
- Maintain a diary, arrange meetings, appointments and provide reminders.
- Take dictation and minutes and accurately enter data for meetings of the Director, Supervisor, and team.
- Develop and carry out an efficient documentation and filing system.
- Promote health and well-being through the lens of an Indigenous world view.
- Travel may be required.
- Perform other duties as required.
Knowledge and Skills
- Ability to work independently and as part of a team.
- Ability to complete a high volume of work within deadlines.
- Excellent organizational and time management skills.
- Excellent interpersonal, oral, and written communication skills.
- Good problem-solving skills.
- Experience writing and delivering communications to other departments.
- Ability to work with little supervision and the ability to take initiative.
- Strong attention to detail.
- Discrete and confidential.
- Computer proficiency in using MS Office Suite, Google applications and software systems as well as Data Base Management.
- Ability to support digital infrastructure building using Microsoft Teams and SharePoint along with associated supported applications.
- Experience working with the Indigenous Peoples of Treaty 8.
- Experience with and have direct knowledge of the political and social issues facing Treaty 8 Members.
- Understand the Treaty 8 First Nations Children’s Agenda Model - Practice Standards, Child First Initiatives, the Child Youth Family Enhancement Act, employment, and human rights legislation.
Qualifications and Experience
- Minimum post-secondary office administration diploma
- Valid Class 5 Driver’s License and reliable transportation.
- 3 references (at least 1 reference form previous employer)
- A minimum 5 years of administrative experience in a fast-paced environment.
- Satisfactory Criminal Record Check including Vulnerable Sector and Child Intervention (Welfare Check – current within three months
- Working knowledge and experience with Microsoft Office Suite, including Office, Excel, Power Point and Outlook
- Knowledge & understanding of Treaty 8 First Nations community, culture and language will be an asset.
Closing Date: Until a suitable candidate is found.
Interested applicants can submit a letter of intent and qualifications to:
Attention: Human Resources
Phone Number: 780-784-3663
Please include the title of the position you are applying to in the subject line.
WE THANK YOU FOR YOUR INTEREST!
Only applicants selected for an interview will be contacted.
Click to download the full job description.
The mandate of the employer is to deliver child and family services from a culturally appropriate Indigenous perspective that includes knowledge of the language, customs, traditions, land base, protocols, beliefs, and values of Treaty 8 people. For these reasons, as well as the historical disadvantages experienced by the Indigenous workforce, Treaty 8 Urban Child and Family Services may engage in preferential hiring of qualified candidates who are persons of Indigenous ancestry, particularly those with a connection to the Treaty 8 territory.